Basics of word processing 3 1 Introduction Word processing is an app that allows you to make letters reports newsletters tables form letters brochures and Web pages Using this app you can add pictures tables and charts to your docs You can also do a spelling and grammar check while typing In this lesson we will learn Word 2007 and use its features All Documents will be discussed using this package only 3 2 Objectives After going through this lesson you would be able to Clarify features of Word 2007 Describe basic menu details of Word 2007 Preserve a word document quickly and efficiently Juggle word files and their printing 3 3 Main Features Of Word Processing You can create documents quickly using builtin and custom templates You can easily juggle large docs using multiple features such as creating table of contents index and cross references You can work on multiple documents at the same time With the help of mail merge you can quickly create merge documents like mass mailings or mailing labels Autocorrect and Auto Format features catch typographical errors automatically and allow you to use predefined shortcuts and typing patterns to quickly format your documents
The print zoom facility scales a document on different paper sizes and allows you to print out multiple pages on a single sheet of paper The nested tables feature supports putting one table inside another table You can export and save your word documents in PDF and XPS file format 3 4 FEATURES OF WORD 2007 The MS Word 2007 provides a lot of pre formatted template to produce documents reports etc While using the pre formatted template you can select already available cover page header and footer to give the documents a professional look without spending much time in formatting a new one MS Word 2007 also provides features for creating chart and diagram which include three dimensional shapes transparency drop shadows and other effects This helps create highly professional documents with flexibility in representing data more efficiently and professionally Using MS Word 2007 digital signature feature you can ensure the authenticity integrity and origin of the document The same can be done either by adding an invisible digital signature to a document or inserting a Microsoft Office Signature Line which capture a visible representation of a signature along with a digital signature Mark As Final is a security feature as anyone can edit a document that is marked as final by turning off Mark as Final 3 6 3 Rulers The rulers display horizontal and vertical scales that reflect the width and height of your typing area The horizontal scale is invaluable when you want to quickly set tabs margins and indents Select the View tab on the main MS word 2007 screen to be able to select deselect the Ruler Gridlines and other options 3 7
MANAGING DOCUMENTS This section of the lesson explains how to open a new existing document save a document print a document working with multiple documents protecting a document finding a document and closing a opened document There are several ways to create new documents open existing documents and save documents in Word Click on the Office Button to use one the following 3 7 1 Create a New Document To open a new document follow one of the following methods 1 Click the New Document button on the menu bar 2 Press CTRL N keys on the keyboard 3 7 4 Working on Multiple Documents Several documents can be opened simultaneously if you are typing or editing multiple documents simultaneously All open documents can be arranged under the View Tab Protecting a Document from Accessing If you want to protect a document from other users accessing to it give a password to your file Follow the steps given below 1 When the file is open select Office Button Save As command on the menu bar The Save As dialog box appears Move the cursor on the Tools tab on the down left side of Save As dialog box and click A submenu will appear see Figure 3 13 2 Click on General Options The Save dialog box opens You will see two boxes Password to open and Password to modify 3 Type a password in Password to open box A password can include up to 15 character case sensitive letters numerals spaces and symbols
As you type the password Word displays an asterisk for each character you type 4 Click OK The Confirm Password dialog box appears see Save dialog box and Confirm Password dialog box in Figure 3 14 Retype the password you typed earlier Click OK on Confirm Password dialog box and then click OK on Save dialog box and then click OK on Save As dialog box 5 When you open the file again next time it will ask you to type the password Remember you will not be able to open that file without the password Also don t forget that the passwords are case sensitive that is XYZ and xyz are two different passwords Protecting a Document from Accessing Read Only With this feature you can have double protection to your document Sometimes you yourself may accidentally change the format of your document You can protect your document from being accidentally changed its format as well as from other users accessing it Protecting a Document as Read Only Document 1 When the file is open select Office Button Save As command on the menu bar The Save As dialog box appears Move the cursor on the Tools tab on the down left side of Save As dialog box and click A submenu will appear 2 Click on General Options The Save dialog box opens You will see Read only recommended check box at the left side bottom of the Save dialog box 3 Check mark the Read only recommended check box Click OK on Save dialog box and then click OK on Save as dialog box
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